ROOM OPERATIONS
Hours of copy-pasting names, gone
A signed group leaves you a block of a hundred rooms that needs names. Today someone keys them into the PMS by hand, then re-checks every row each time the list changes. hivr.ai does it for them – and protects the rooms you've already sold.
HOW IT WORKS
No one types a single name. They go in three ways, and every later change reconciles itself.
A signed contract becomes a finished rooming list in your PMS, without a single afternoon lost to data entry or chasing what moved between versions.
- 01
A group contract is signed – now a block of 120 rooms needs guest names.
- 02
Names go in three ways – you upload a list, the planner enters them, or guests book through a link themselves. No one copy-pastes a hundred rows.
- 03
The agent reads any format – spreadsheet, Word doc, PDF, even handwritten notes – and writes them into your PMS.
- 04
A new version of the list arrives. hivr.ai spots what changed – renamed guests, reallocated rooms – and updates the PMS. No one hunts for the diffs.
| Guest | ROOM | In | Out | Status |
|---|---|---|---|---|
| Amelia HartAmelia H. | King | 12 Mar | 14 Mar | ✓ Confirmed |
| Daniel OkaforDaniel O. | Twin | 12 Mar | 14 Mar | ✓ Confirmed |
| Sofia RicciSofia R. | King | 12 Mar | 13 Mar | Auto-assigned |
| Marcus WebbMarcus W. | King | 12 Mar | 14 Mar | Auto-assigned |
| Priya NairPriya N. | Suite | 12 Mar | 14 Mar | ✓ Confirmed |
| — | Twin | 12 Mar | 14 Mar | Awaiting name |
The booking is won. Then the rooming lists, room blocks and changes bury the team.
USED BY TEAMS AT
PER 100 INCOMING ENQUIRIES
hivr.ai saves sales teams around 135 hours of admin every week, per 100 incoming enquiries. The work after the booking, handled.
The cost isn't the keystrokes. It's the hours, the re-checks, and the rooms that slip away.
A hundred names keyed in by hand is an afternoon gone. Then a new version lands and someone reads both lists line by line to find what moved. hivr.ai takes the names in three ways, writes them to your PMS, and reconciles every later version on its own – so the hours come back and no one hunts for the diffs. And because guests can book the block themselves in a click, fewer of the rooms you already sold slip away.
RELATED PRODUCTS
More of the busywork, handled.
See what else hivr.ai does for you.
Stop copy-pasting names.
Start protecting revenue.
See the block fill itself and every later version reconciled, all written to your PMS.