NEW: hivr.ai now automates rooming lists

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NEW: hivr.ai now automates rooming lists

Read more

NEW: hivr.ai now automates rooming lists

Read more

Rooming lists

Rooming lists, without the admin tax.

Group bookings carry a hidden cost – hours per booking spent rekeying guest names, comparing list versions, and fixing errors that crept in along the way. hivr.ai removes that work. Capture rooming lists in any format, sync them directly into your PMS or CRM, and let AI surface every change across versions automatically.

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Dashboard of rooming list functionality

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A figure in a brand-blue top sits cross-legged on the floor, half-buried in a precarious leaning tower of papers, folders and spreadsheets, with a small clock face peeking out from inside the pile.

The admin nobody talks about.

Every group booking arrives with a hidden toll: around 50 minutes of manual data entry for a typical 100-guest corporate group. Someone rekeys names into the PMS. A new list version arrives and the comparison starts again, row by row. It doesn't show up on a dashboard. It never gets fixed. Until now.

Schedule a call

A figure in a brand-blue top sits cross-legged on the floor, half-buried in a precarious leaning tower of papers, folders and spreadsheets, with a small clock face peeking out from inside the pile.

The admin nobody talks about.

Every group booking arrives with a hidden toll: around 50 minutes of manual data entry for a typical 100-guest corporate group. Someone rekeys names into the PMS. A new list version arrives and the comparison starts again, row by row. It doesn't show up on a dashboard. It never gets fixed. Until now.

Schedule a call

A figure in a brand-blue top sits cross-legged on the floor, half-buried in a precarious leaning tower of papers, folders and spreadsheets, with a small clock face peeking out from inside the pile.

The admin nobody talks about.

Every group booking arrives with a hidden toll: around 50 minutes of manual data entry for a typical 100-guest corporate group. Someone rekeys names into the PMS. A new list version arrives and the comparison starts again, row by row. It doesn't show up on a dashboard. It never gets fixed. Until now.

Schedule a call

Mixed-format guest documents — a PDF page, a sealed envelope, a torn handwritten note and a small spreadsheet — drop into a brand-blue funnel and emerge below as a clean structured grid of guest data rows; a figure stands beside the funnel, gesturing toward the structured output.

Any format in. Structured data out.

hivr.ai captures rooming lists in every format your planners actually use – PDFs, emails, spreadsheets, and even handwritten notes – and syncs them directly into your PMS or CRM. No rekeying. No reformatting. No exceptions.

Schedule a call

Mixed-format guest documents — a PDF page, a sealed envelope, a torn handwritten note and a small spreadsheet — drop into a brand-blue funnel and emerge below as a clean structured grid of guest data rows; a figure stands beside the funnel, gesturing toward the structured output.

Any format in. Structured data out.

hivr.ai captures rooming lists in every format your planners actually use – PDFs, emails, spreadsheets, and even handwritten notes – and syncs them directly into your PMS or CRM. No rekeying. No reformatting. No exceptions.

Schedule a call

Mixed-format guest documents — a PDF page, a sealed envelope, a torn handwritten note and a small spreadsheet — drop into a brand-blue funnel and emerge below as a clean structured grid of guest data rows; a figure stands beside the funnel, gesturing toward the structured output.

Any format in. Structured data out.

hivr.ai captures rooming lists in every format your planners actually use – PDFs, emails, spreadsheets, and even handwritten notes – and syncs them directly into your PMS or CRM. No rekeying. No reformatting. No exceptions.

Schedule a call

An oversized brand-blue magnifying lens floats over two paper sheets of guest data placed side by side, with three small brand-blue circles marking the rows that have changed between the two versions; a figure on the right gestures toward the comparison.

Spot every change automatically.

hivr.ai identifies exactly what's been added, removed, or modified across rooming list versions and updates the records without manual comparison. Your team sees the difference, not the spreadsheet. No line-by-line. No missed changes.

Schedule a call

An oversized brand-blue magnifying lens floats over two paper sheets of guest data placed side by side, with three small brand-blue circles marking the rows that have changed between the two versions; a figure on the right gestures toward the comparison.

Spot every change automatically.

hivr.ai identifies exactly what's been added, removed, or modified across rooming list versions and updates the records without manual comparison. Your team sees the difference, not the spreadsheet. No line-by-line. No missed changes.

Schedule a call

An oversized brand-blue magnifying lens floats over two paper sheets of guest data placed side by side, with three small brand-blue circles marking the rows that have changed between the two versions; a figure on the right gestures toward the comparison.

Spot every change automatically.

hivr.ai identifies exactly what's been added, removed, or modified across rooming list versions and updates the records without manual comparison. Your team sees the difference, not the spreadsheet. No line-by-line. No missed changes.

Schedule a call

Two figures stand in conversation in the foreground, with a small brand-blue cloud-shape and a short column of papers in the upper background — the AI quietly handling the data while the people focus on the relationship.

Your team, on the work that matters.

When AI handles the data, your people handle the relationship. hivr.ai's AI agents ingest guest lists and reconcile changes within rules you set – and you stay in control of which steps are automated and which stay with your team. Change the rules at any time.

Schedule a call

Two figures stand in conversation in the foreground, with a small brand-blue cloud-shape and a short column of papers in the upper background — the AI quietly handling the data while the people focus on the relationship.

Your team, on the work that matters.

When AI handles the data, your people handle the relationship. hivr.ai's AI agents ingest guest lists and reconcile changes within rules you set – and you stay in control of which steps are automated and which stay with your team. Change the rules at any time.

Schedule a call

Two figures stand in conversation in the foreground, with a small brand-blue cloud-shape and a short column of papers in the upper background — the AI quietly handling the data while the people focus on the relationship.

Your team, on the work that matters.

When AI handles the data, your people handle the relationship. hivr.ai's AI agents ingest guest lists and reconcile changes within rules you set – and you stay in control of which steps are automated and which stay with your team. Change the rules at any time.

Schedule a call

Say goodbye to the admin tax

Multi-format ingestion

Accepts PDFs, emails, spreadsheets, Word docs, and handwritten inputs – whatever format the list arrives in.

Structured output

Converts any incoming guest list into clean, structured records ready for your PMS or CRM.

Works with your systems

Pushes structured guest data directly into your existing hotel systems – no manual data entry.

Change tracking

Compares consecutive rooming list versions and identifies every addition, removal, and modification automatically.

Auto-updated records

Updates guest records in your systems when a new list version arrives – no manual intervention needed.

Change audit trail

Keeps a clear record of what changed, when, and across which list versions.

Want to speed up your day?

Schedule a demo

Want to speed up your day?

Schedule a demo

Want to speed up your day?

Schedule a demo